All Participants
You will need to have reviewed your profile online as well as your session page/s linked from your profile page or the program page here before 17/2/17. This is very important as this is the information published in the handbook, online and elsewhere. The session and speaker content online as at COB Friday 17th February 2017 will be included in the program handbook.
TELL US any updates required to your online abstract and bio pages, and CONFIRM onsite & online poster and digital sessions post-conference (see key dates below) by emailing Kali at asc2017@asc.asn.au.
SUBMIT your files using these links:
Key Dates
Wednesday 15th February 2017 – Onsite posters confirmed
Accepted presenters must confirm their onsite poster by Wednesday 15th February at the latest. Limited poster spaces remaining and these will be offered now on a first come first served basis. See the Poster Guidelines for more information.
Friday 17th February 2017 – Digital copy of poster file and handouts submitted for online poster gallery with file name format: Lastname_Firstname
If you missed one of the presenter briefings you may not be aware that both onsite and online poster submissions will be featured in an online poster gallery similar to this one. To ensure your poster is featured please submit your digital poster file and PDF handouts/downloads by Friday 17th February 2017. See the Poster Guidelines for more information.
Friday 17th February 2017 – Session pages, abstracts and bio pages finalised for program
The program handbook will be compiled from the online sessions and speaker pages. All content on these pages must be reviewed and final by Friday 17th February 2017.
Monday 20th February 2017 – Presentation files submitted (onsite presenters) with file name format: Lastname_Firstname.
We are delighted that ASC2017 will be offering a livestream of selected onsite presentations in Adelaide for digital delegates online. To optimise the quality of the broadcast and delegate and presenter experience on the day presentation files MUST be submitted in advance of the conference for pre-loading on a fancy system at the back of the room skillfully managed by RiAus AV techs. Presenter laptops will not be used at the lectern. If you have any questions about your AV requirements please ask about these so that we can resolve them prior to the presentation due date of Monday 20th February 2017. Ratio for presentations is 16:9
Wednesday 22nd February 2017 – Online posters confirmed
Accepted presenters must confirm their online (digital) poster by Wednesday 22nd February at the latest. Posters will be displayed in the online Poster Gallery, linked to poster abstract, PDF downloads and any other resources you choose to supply. Online poster talks to be scheduled post-conference after all online posters have been confirmed. See the Poster Guidelines for more information.
Wednesday 22nd February 2017 – ASC AGM in Adelaide
All current financial members of the ASC are welcome to join us for the AGM the evening before the conference.
Speaker / Paper / Poster presenters
If you will have a poster: your poster files and any accompanying handouts/downloadables are due to the Posters Dropbox no later than Friday 17th February 2017 with file name format Lastname_Firstname where a busy web elf will collect them and create you a beautiful online poster display. You can thank him at the conference.
If you will have slides: your presentation files and any accompanying video snippets you wish to play are due to the Presentations Dropbox no later than Monday 20th February 2017 with file name format Lastname_Firstname where a busy livestream/AV tech will collect them and create you a professional stress-free broadcast presentation experience. You can thank them at the conference.
Presentation format
Your onsite case study/general presentation/poster talk will be no more than 5 minutes and 5 slides (if you are using slides).
Your onsite research presentation will be no more than 10 minutes and 10 slides (if you are using slides).
Concurrent sessions onsite at the conference will include a collection of 5 and/or 10 minute talks of like topics and themes (as much as possible). The presentations will be delivered back to back and time enforced strictly. Audience question and answer time for all presenters begins at the end of the talks, and forms a significant portion of the session.
Pre-conference engagement
Many impressive case studies, research and other papers have been submitted that bring today’s science communication to life. We are receiving many oohs and aaahs from happy conference attendees about the variety and quality of presentations on offer at ASC2017.
We encourage you to have pre-conference engagement in your topics to get early involvement from delegates. Your session pages have commenting enabled for you and delegates to discuss your session, and we have a variety of channels for you to engage your delegate audience in advance of the event including the conference LinkedIn group, Facebook event and @auscicomm Twitter stream using #ASC2017
Would you like to collect a special interest group around your presentation on Facebook? Let us know and we’ll create a session event for you to interact with attendees there. The ASC Facebook Group is also a useful place to share ideas/generate discussion and seek others in your area of interest.
If your presentation has prerequisites to ensure that delegates will get the most out of your onsite presentation, check that these are listed on your session page, in the session page comments, and that you’ve let us know so that we can email these to delegates too. You are welcome to discuss your session and related reading/resources etc in the conference LinkedIn group.
If you have been allocated an individual presentation you will have 5 minutes to present. Research speakers will have 10 minutes to present. Group Q&A begins at the end of the presentations in all concurrent sessions and forms a significant part of the session. Delegate feedback in previous years has supported concise short talks leaving as much interactive Q&A time at the end as the session can allow to maximise their value from the presentations.
Session and Workshop Producer/Presenter (onsite)
Thank you all for the many wonderful sessions you have proposed. We are no longer accepting session proposals for the onsite program at the 2017 conference. You should have received acceptance letters outlining presentation format (see above) and you will have accepted these if you are already listed online. You will need to ensure you have:
- All your speakers registered (contact Kali at asc2017@asc.asn.au for assistance with this as required). All session speakers need to register. There are a few options:
Register just for their session
Register for the day
Register for the full conference.
- They should register using the standard registration page using the code you have been provided. Contact Kali at asc2017@asc.asn.au if you require assistance.
- Your FINAL session blurb, all speaker bios and photos are reviewed and approved online. This is very important as this is the information published in the handbook, online and elsewhere.
- You have supplied any rich media video embeds/video links/popular and/or academic references and any other resource material useful to an audience unfamiliar with your area of work for your session pages.
- Advised us of unusual audio-visual. If you need to update us of any additional requirements please email this information to asc2017@asc.asn.au.
- Additional resources and references can be emailed to asc2017@asc.asn.au.
Session and Workshop Producer/Presenter (online)
Thank you all for the many wonderful sessions you have proposed. We will be in touch this week to confirm your acceptance and to make arrangements. We are still accepting digital program submissions. Find out more here.
Posters
Roll up, roll up and sign up for the one, the only, ASC poster session! Tell the world about your amazing research or science communication initiatives.
This is a great way to communicate your work and meet others working in overlapping areas. Posters will be on display throughout the conference and you have a dedicated talk time in the program for you to present your work and take questions. We strongly encourage PDF downloads on your poster abstract page and handouts pointing to your onsite session times at the conference. In addition, you may wish to schedule an additional ONLINE session to have more time to discuss your work. Contact us to arrange an online session time.
To sign up, confirm your onsite poster by Wednesday 15th February (limited spaces left so first in best dressed) and online poster by Wednesday 22nd February 2017 though sooner is better! Guidelines are available here and if you have any questions please send an email to Kali at asc2017@asc.asn.au.
The Two Cultures Play Participant
Contact Toss to find out more and get involved.
Science Art Exhibitor
From artwork to illustration to diagrams, visuals play a significant role in science communication. They tell stories, emphasise points, convey messages. They also engage you, inspire you and give pause for appreciation.
Have you ever created science-y visual materials? Keep reading! This year we will be hosting an online science art exhibition to explore the range of art inspired by science, science communication enhanced by artists’ tools and reflections of the sci comm community. You will need to supply your digital artwork to be displayed online. Selected entrants will have a chance to share their work with the entire online delegate audience at a Visual Fast Forward session.
More information coming soon.
Submissions open until 22nd February 2017.
You can contact Kali at asc2017@asc.asn.au with burning questions.
@auscicomm
ASC on Facebook
